Heralds Point at Lilies

Preparing for Heralds Point Consultation Table at Lilies War

Before the War

Coordinate with the War "Herald in Charge":

• Tent
• Getting the supplies out of the Lilies War storage.
• Plastic tote of office supplies, banners, signs, etc.
• Big water cooler
• At least 3 picnic tables, more are always useful.

Then:

• Get Heralds Point on the master schedule
• Ask for volunteers, consider off-site support
• Arrange for reference books: Red Hawk Library, Saker Library, Rouge Sanglier Library.
• Clarify with Gold Falcon/Saker/Eyas if we can take paid submissions and if Eyas will be by to pick them up.
• Budget

Packing

• Reference posters, banners, other decorations, whiteboard
• Copies of submission forms, doodle forms, paperweights
• Scratch paper, notebooks, clipboards
• File folders (for each table), manilla envelopes
• Pens, pencils, heraldic markers, pencil holders
• Personal heraldic library
• Backup battery for electronic devices (in 2015, HE Magnus was going to see about getting us power off the shower bldg)
• Clock with a screw (attach to tent pole or bookshelf)
• Side table/s, portable book shelves
• Garbage bags (?)
• A tarp to provide extra protection to the book totes.
• Receipt book, lock box

At War

• Set up two picnic tables so that the reference totes are in the middle.
  • Heralds start along the benches closest to the totes, so clients can come and go around the outside.
  • If enough heralds for two/table, can sit kitty-corner from each other for room to spread out books.
• Have a 3rd picnic table for the voice heralds, water cooler/first aid case, rest area/overflow.
• Try to keep the tables far enough from the south and west sides of the tent so they stay in the shade.
• Organize Saker books (Britano-French, Germanic-Scandinavian, Misc./Rules)
• Top off the watercooler every morning.
• Get ice AFTER morning camp cry, use chits for "official" ice