Event Planning Resources: Difference between revisions
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=='''Event Steward Planning Checklist:'''<nowiki/>== | =='''Event Steward Planning Checklist:'''<nowiki/>== | ||
*Site chosen? Wet/dry? Equestrian? Kitchen/Feast Hall? | *Site chosen? Wet/dry? Equestrian? Kitchen/Feast Hall? Safe Archery Field? | ||
*Date set? - any important conflicts with Calontir or Northshield? | *Date set? - any important conflicts with Calontir or Northshield? | ||
*Key officers identified? - Feast Steward? Fighter MIC? Archery MIC? Youth? Inns? Troll? | *Key officers identified? - Feast Steward? Fighter MIC? Archery MIC? Youth? Inns? Troll? | ||
*Site Contracts signed? Deposit paid? | *Site Contracts signed? Deposit paid? | ||
*Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)? | *Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)? | ||
**'''Insurance certificate ordering instructions - | **'''Insurance certificate ordering instructions - <nowiki>http://www.sca.org/docs/pdf/insurancecert.pdf</nowiki>''' | ||
**'''About Equine Insurance certificates - | **'''About Equine Insurance certificates - <nowiki>http://www.sca.org/docs/pdf/eq-insurance.pdf</nowiki>''' | ||
*Kingdom Reeve informed to put on Kingdom Calendar? (Not needed for our August event, since has a recurring place) | *Kingdom Reeve informed to put on Kingdom Calendar? (Not needed for our August event, since has a recurring place) | ||
| Line 38: | Line 38: | ||
Court time? | Court time? | ||
Revision as of 13:47, 8 October 2018
A collection of miscellaneous resources for event stewards and sponsors.
Commonly needed web resources:
- Kingdom Reeve -
- Kingdom Webminister -
- Mews -
- Gate forms -
- Event wrap-up forms -
- Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
- Insurance certificate ordering instructions - [[http://www.sca.org/docs/pdf/insurancecert.pdf [1]]]
- About Equine Insurance certificates - [[http://www.sca.org/docs/pdf/eq-insurance.pdf [2]]]
Event Steward Planning Checklist:
- Site chosen? Wet/dry? Equestrian? Kitchen/Feast Hall? Safe Archery Field?
- Date set? - any important conflicts with Calontir or Northshield?
- Key officers identified? - Feast Steward? Fighter MIC? Archery MIC? Youth? Inns? Troll?
- Site Contracts signed? Deposit paid?
- Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
- Insurance certificate ordering instructions - http://www.sca.org/docs/pdf/insurancecert.pdf
- About Equine Insurance certificates - http://www.sca.org/docs/pdf/eq-insurance.pdf
- Kingdom Reeve informed to put on Kingdom Calendar? (Not needed for our August event, since has a recurring place)
- Kingdom Webminister informed to put on On-line Kingdom Calendar? (Can delegate to Web Minister after event on Kingdom Calendar)
- Event Webpage started (and link forwarded to Kingdom Web Minister?)
- Event created on Facebook? (on official Shire Page)
- Port-a-potties - North Iowa Septic has been satisfactory. 2014 used Mick Gage Plumbing and Heating $85/65 (handicap/regular)
- Garbage disposal plan
- Mews/Northwatch flyers with appropriate information sent in a timely manner? (July 1st for August Mews)
Troll times - Friday 5ish-9 pm, Saturday 9 am to 1 pm?
Court time?
Staff:
- Event Steward:
- Co-Autocrat:
- Gate/Troll:
- Site Boss:
- Feast Steward:
- Inn:
- Hall Steward:
- Head Server:
- Fighting MIC:
- Cut & Thrust MIC:
- Archery MIC:
- Thrown Weapons:
- Equestrian MIC:
- Health and Welfare:
- A&S coordinator:
- Merchant Coordinator:
- Youth Activities:
- Publicity:
- Royal Liason:
Special Equipment:
- Crockpots, Roasters, Soup pot, etc. -
- Coffee maker, supplies -
- Extra coolers -
- Gate/Troll supplies -
- Fundraiser supplies -
- List field -
- Shade fly -
- Privy tents -
- Hay bales -
- Loaner armor -
- Goose game, bean bags -
- Other -