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A collection of miscellaneous resources for event stewards and sponsors.
A collection of miscellaneous resources for event stewards and sponsors.


=Critical official resources:=
==Critical official resources:==
*Kingdom Seneschal - https://www.calontir.org/seneschal/ (Event Steward Appointment Form, Event Sponsorship Form, '''Gate Forms, Equestrian & Minor Waivers''')
**'''Insurance certificate ordering instructions''' - http://www.sca.org/docs/pdf/insurancecert.pdf
**'''About Equine Insurance certificates''' - https://www.sca.org/wp-content/uploads/2019/12/AboutEquestrianInsurance.pdf
*Kingdom Reeve - https://www.calontir.org/seneschal/reeve/ (Event '''Submission''' Forms & Guides, Reserved/Traditional Dates, Royal Event Bid Forms)
*Kingdom Chronicler - https://www.calontir.org/chronicler/ ('''Submitting an Event Flyer to the Mews''')
*Kingdom Webminister - https://www.calontir.org/calontir-web-team/
*Kingdom Social Media Officer - https://www.calontir.org/seneschal/social-media/
** [https://docs.google.com/document/d/14qlImLTogSJ8n9AO86NleC2jT9eQPoJaoIw5ynEn_9c/edit?fbclid=IwAR1nTBer9LC_j-1CFQBjhVjRrYEfUSd5DIkPIsyoHNgwRMOY8Nekwue5m9g Official Social Media Officer Facebook Event Creation Checklist]
*Kingdom Exchequer - https://www.calontir.org/exchequer/ (Event Budget and Financial Report Forms)


*Kingdom Reeve -
*Kingdom Webminister -


==Unofficial Resources==
*Mews -
[[Event Information FAQ]]
*Gate forms -
*Event wrap-up forms -


[https://adata.org/guide/planning-guide-making-temporary-events-accessible-people-disabilities A Planning Guide for Making Temporary Events Accessible to People With Disabilities]
*Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
**'''Insurance certificate ordering instructions - http://www.sca.org/docs/pdf/insurancecert.pdf'''
**'''About Equine Insurance certificates - http://www.sca.org/docs/pdf/eq-insurance.pdf'''


=Event Steward Planning Checklist:=
==Event Steward Planning Checklist:==
ASAP
ASAP
*Site chosen? Wet/dry? Ground fires? Camping? Electrical camping? Equestrian? Kitchen/Feast Hall? Safe Archery Field? Privy Chambers? Parking?
*Site chosen? Wet/dry? Ground fires? Camping? Electrical camping? Equestrian? Kitchen/Feast Hall? Safe Archery Field? Privy Chambers?
** Accessibility: rest rooms for all? ramps? quiet spaces?
*Date set? - any important conflicts with Calontir or Northshield?
*Date set? - any important conflicts with Calontir or Northshield?
*Key officers identified? - Feast Steward? Fighter MIC? Archery MIC? Youth (two deep)? Inns? Troll?
*Key officers identified? - Feast Steward? Fighter MIC? Archery MIC? Youth (two deep)? Inns? Troll?
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Event created on Facebook? (create on official Shire '''Page''' first, then share to the FB Group, etc.)
Event created on Facebook? (create on official Shire '''Page''' first, then share to the FB Group, etc.)
* [https://docs.google.com/document/d/14qlImLTogSJ8n9AO86NleC2jT9eQPoJaoIw5ynEn_9c/edit?fbclid=IwAR1nTBer9LC_j-1CFQBjhVjRrYEfUSd5DIkPIsyoHNgwRMOY8Nekwue5m9g Official Facebook Event Creation Checklist]
*Supplemental event info published as available - [[Event Information FAQ]]
*Supplemental event info published as available - [[Event Information FAQ]]


Critical Infrastructure/Activities
Critical Infrastructure/Activities
*Royalty? Court time?
*Royalty? Court time?
*Pre-registration -
*Indoor Crash space -
*Port-a-potties -  
*Port-a-potties -  
*Garbage disposal plan -  
*Garbage disposal plan -  
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** [https://calontir.org/eventjobpostingssubmit/ Event Job Posting Submission Form] - Event Stewards need a Calontir WordPress Login to post jobs
** [https://calontir.org/eventjobpostingssubmit/ Event Job Posting Submission Form] - Event Stewards need a Calontir WordPress Login to post jobs
** [https://calontir.org/job-dashboard/ Event Job Posting Dashboard] - where potential volunteers can see job postings
** [https://calontir.org/job-dashboard/ Event Job Posting Dashboard] - where potential volunteers can see job postings
Off-site Amenities:
* Hotels/Campgrounds
* Crash space plan, if any
* Food
* Post-revel plans


=='''Staff''':==
=='''Staff''':==


*Event Steward aka Autocrat:
*Event Steward:
*Co-Autocrat (assistant, deputy often serves as Event Steward next year):
*Co-Autocrat (assistant, deputy to Steward next year):
*Gate/Troll (x2 at least, can't be Exchequer):
*Gate/Troll (x2 at least):
*Site Boss (site set-up/maintenance/tear-down):
*Site Boss (site set-up/maintenance/tear-down):
*Feast Steward:
*Feast Steward:
*Inn (lunch, sometimes breakfast/brunch):
*Inn (lunch, sometimes breakfast/brunch):
*Hall Steward (set up for feast):
*Hall Steward (set up for feast):
*Head Server:
*Head Server:
*Fighting MIC:
*Fighting MIC:
*Cut & Thrust MIC:
*Cut & Thrust MIC:
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*Equestrian MIC:
*Equestrian MIC:
*Health and Welfare (waterbearing/first aid):
*Health and Welfare (waterbearing/first aid):
*A&S coordinator:
*A&S coordinator:
*Merchant Coordinator:
*Merchant Coordinator:
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*Coffee maker, supplies -
*Coffee maker, supplies -
*Extra coolers -
*Extra coolers -
 
*Gate/Troll supplies -
*Gate/Troll supplies (include anti-bullying policy signage) -
*Loaner Garb/Gold Key -  
*Fundraiser supplies -
*Fundraiser supplies -
*Archery nets -
** Loaner gear incl. children's
*List field -
*List field -
**Hay bales -
**Loaner armor -
*Shade fly -
*Shade fly -
*Privy tents -
*Privy tents -
*Hay bales -
*Loaner armor -
*Goose game, bean bags -
*Goose game, bean bags -
*Other -
*Other -
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[[Category:Resources]]  
[[Category:Resources]]  
[[Category:Event Planning]]
[[Category:Events]]
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