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A collection of miscellaneous resources for event stewards and sponsors.
A collection of miscellaneous resources for event stewards and sponsors.


=Critical official resources:=
[[Category:Resources]]
*Kingdom Seneschal - https://www.calontir.org/seneschal/ (Event Steward Appointment Form, Event Sponsorship Form, '''Gate Forms, Equestrian & Minor Waivers''')
[[Category:Events]]
**'''Insurance certificate ordering instructions''' - http://www.sca.org/docs/pdf/insurancecert.pdf
 
**'''About Equine Insurance certificates''' - https://www.sca.org/wp-content/uploads/2019/12/AboutEquestrianInsurance.pdf
==Critical official resources:==
*Kingdom Reeve - https://www.calontir.org/seneschal/reeve/ (Event '''Submission''' Forms & Guides, Reserved/Traditional Dates, Royal Event Bid Forms)
 
*Kingdom Chronicler - https://www.calontir.org/chronicler/ ('''Submitting an Event Flyer to the Mews''')
*Kingdom Reeve -
*Kingdom Webminister - https://www.calontir.org/calontir-web-team/
*Kingdom Webminister -
*Kingdom Social Media Officer - https://www.calontir.org/seneschal/social-media/
** [https://docs.google.com/document/d/14qlImLTogSJ8n9AO86NleC2jT9eQPoJaoIw5ynEn_9c/edit?fbclid=IwAR1nTBer9LC_j-1CFQBjhVjRrYEfUSd5DIkPIsyoHNgwRMOY8Nekwue5m9g Official Social Media Officer Facebook Event Creation Checklist]
*Kingdom Exchequer - https://www.calontir.org/exchequer/ (Event Budget and Financial Report Forms)


*Mews -
*Gate forms -
*Event wrap-up forms -


==Unofficial Resources==
*Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
[[Event Information FAQ]]
**'''Insurance certificate ordering instructions - http://www.sca.org/docs/pdf/insurancecert.pdf'''
**'''About Equine Insurance certificates - http://www.sca.org/docs/pdf/eq-insurance.pdf'''


[https://adata.org/guide/planning-guide-making-temporary-events-accessible-people-disabilities A Planning Guide for Making Temporary Events Accessible to People With Disabilities]
==Event Steward Planning Checklist:==


=Event Steward Planning Checklist:=
*Site chosen? Wet/dry? Ground fires? Camping? Equestrian? Kitchen/Feast Hall? Safe Archery Field? Privy Chambers?
ASAP
*Site chosen? Wet/dry? Ground fires? Camping? Electrical camping? Equestrian? Kitchen/Feast Hall? Safe Archery Field? Privy Chambers? Parking?
** Accessibility: rest rooms for all? ramps? quiet spaces?
*Date set? - any important conflicts with Calontir or Northshield?
*Date set? - any important conflicts with Calontir or Northshield?
*Key officers identified? - Feast Steward? Fighter MIC? Archery MIC? Youth (two deep)? Inns? Troll?
*Key officers identified? - Feast Steward? Fighter MIC? Archery MIC? Youth (two deep)? Inns? Troll?
*Site Contracts signed? Deposit paid?
*Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
**'''Insurance certificate ordering instructions - http://www.sca.org/docs/pdf/insurancecert.pdf'''
**'''About Equine Insurance certificates - http://www.sca.org/docs/pdf/eq-insurance.pdf'''


Site Contracts signed? Deposit paid?
*Kingdom Reeve informed to put on Kingdom Calendar? (Not needed if have longstanding recurring event)
 
Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
*'''Insurance certificate ordering instructions - http://www.sca.org/docs/pdf/insurancecert.pdf'''
*'''About Equine Insurance certificates - http://www.sca.org/docs/pdf/eq-insurance.pdf'''
 
Kingdom Reeve informed to put on Kingdom Calendar? (Not needed if have longstanding recurring event)
*Kingdom Webminister informed to put on On-line Kingdom Calendar? (delegate to Web Minister after event is on Kingdom Calendar per the Reeve?)
*Kingdom Webminister informed to put on On-line Kingdom Calendar? (delegate to Web Minister after event is on Kingdom Calendar per the Reeve?)
*Mews flyers with appropriate information sent in a timely manner? (Plan 2 months ahead of event. Flyer must be in Mews or no Royal Court allowed at event.)
*Event Webpage started (and link forwarded to Kingdom Web Minister?)
 
** Google Sites - free, easy to make web pages
Event Webpage started (and link forwarded to Kingdom Web Minister?)
** Word Press - also free, easy to make web pages
* Google Sites - free, easy to make web pages
** Calontiri Wiki - can also make event web pages and collaborative planning pages on this wiki
* Word Press - also free, easy to make web pages
** Can also have the Kingdom Web Minister post an event page through the kingdom website
* Calontiri Wiki - can also make event web pages and collaborative planning pages on this wiki
*Event created on Facebook? (on official Shire '''Page''' first, then shared to the FB Group, etc.)
* Can also have the Kingdom Web Minister post an event page through the kingdom website
**Supplemental event info published as available - [[Event Information FAQ]]
 
Event created on Facebook? (create on official Shire '''Page''' first, then share to the FB Group, etc.)
* [https://docs.google.com/document/d/14qlImLTogSJ8n9AO86NleC2jT9eQPoJaoIw5ynEn_9c/edit?fbclid=IwAR1nTBer9LC_j-1CFQBjhVjRrYEfUSd5DIkPIsyoHNgwRMOY8Nekwue5m9g Official Facebook Event Creation Checklist]
*Supplemental event info published as available - [[Event Information FAQ]]
 
Critical Infrastructure/Activities
*Royalty? Court time?
*Pre-registration -
*Indoor Crash space -
*Port-a-potties -  
*Port-a-potties -  
*Garbage disposal plan -  
*Garbage disposal plan -  
*Mews flyers with appropriate information sent in a timely manner? (Plan 2 months ahead of event. Flyer must be in Mews or no Royal Court allowed at event.)
*Troll shifts?
*Troll shifts?
** [https://calontir.org/eventjobpostingssubmit/ Event Job Posting Submission Form] - Event Stewards need a Calontir WordPress Login to post jobs
** [https://calontir.org/eventjobpostingssubmit/ Event Job Posting Submission Form] - Event Stewards need a Calontir WordPress Login to post jobs
** [https://calontir.org/job-dashboard/ Event Job Posting Dashboard] - where potential volunteers can see job postings
** [https://calontir.org/job-dashboard/ Event Job Posting Dashboard] - where potential volunteers can see job postings
 
*Royalty? Court time?
Off-site Amenities:
* Hotels/Campgrounds
* Crash space plan, if any
* Food
* Post-revel plans


=='''Staff''':==
=='''Staff''':==


*Event Steward aka Autocrat:
*Event Steward:
*Co-Autocrat (assistant, deputy often serves as Event Steward next year):
*Co-Autocrat (assistant, deputy to Steward next year):
*Gate/Troll (x2 at least, can't be Exchequer):
*Gate/Troll (x2 at least):
*Site Boss (site set-up/maintenance/tear-down):
*Site Boss (site set-up/maintenance/tear-down):
*Feast Steward:
*Feast Steward:
*Inn (lunch, sometimes breakfast/brunch):
*Inn (lunch, sometimes breakfast/brunch):
*Hall Steward (set up for feast):
*Hall Steward (set up for feast):
*Head Server:
*Head Server:
*Fighting MIC:
*Fighting MIC:
*Cut & Thrust MIC:
*Cut & Thrust MIC:
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*Equestrian MIC:
*Equestrian MIC:
*Health and Welfare (waterbearing/first aid):
*Health and Welfare (waterbearing/first aid):
*A&S coordinator:
*A&S coordinator:
*Merchant Coordinator:
*Merchant Coordinator:
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*Coffee maker, supplies -
*Coffee maker, supplies -
*Extra coolers -
*Extra coolers -
 
*Gate/Troll supplies -
*Gate/Troll supplies (include anti-bullying policy signage) -
*Loaner Garb/Gold Key -  
*Fundraiser supplies -
*Fundraiser supplies -
*Archery nets -
** Loaner gear incl. children's
*List field -
*List field -
**Hay bales -
**Loaner armor -
*Shade fly -
*Shade fly -
*Privy tents -
*Privy tents -
*Hay bales -
*Loaner armor -
*Goose game, bean bags -
*Goose game, bean bags -
*Other -
*Other -
[[File:Calontiricrosslogo3.png|right]]
'''WARNING: Please do not put copyrighted material on this wiki unless you have the rights to it. If you see something here that you believe is in violation of copyright, please inform the "owner", sofya at heraldshill dot org .  As an unofficial page, we will not be needing releases (Model, Photo, Content). But be honorable and get permission before you add someone else's creative works.'''
[[Category:Resources]]
[[Category:Event Planning]]
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