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A collection of miscellaneous resources for event stewards and sponsors.
A collection of miscellaneous resources for event stewards and sponsors.


=Critical official resources:=
[[Category:Resources]]
*Kingdom Seneschal - https://www.calontir.org/seneschal/ (Event Steward Appointment Form, Event Sponsorship Form, '''Gate Forms, Equestrian & Minor Waivers''')
[[Category:Events]]
**'''Insurance certificate ordering instructions''' - http://www.sca.org/docs/pdf/insurancecert.pdf
**'''About Equine Insurance certificates''' - https://www.sca.org/wp-content/uploads/2019/12/AboutEquestrianInsurance.pdf
*Kingdom Reeve - https://www.calontir.org/seneschal/reeve/ (Event '''Submission''' Forms & Guides, Reserved/Traditional Dates, Royal Event Bid Forms)
*Kingdom Chronicler - https://www.calontir.org/chronicler/ ('''Submitting an Event Flyer to the Mews''')
*Kingdom Webminister - https://www.calontir.org/calontir-web-team/
*Kingdom Social Media Officer - https://www.calontir.org/seneschal/social-media/
** [https://docs.google.com/document/d/14qlImLTogSJ8n9AO86NleC2jT9eQPoJaoIw5ynEn_9c/edit?fbclid=IwAR1nTBer9LC_j-1CFQBjhVjRrYEfUSd5DIkPIsyoHNgwRMOY8Nekwue5m9g Official Social Media Officer Facebook Event Creation Checklist]
*Kingdom Exchequer - https://www.calontir.org/exchequer/ (Event Budget and Financial Report Forms)
 


==Unofficial Resources==
==Commonly needed web resources:==
[[Event Information FAQ]]


[https://adata.org/guide/planning-guide-making-temporary-events-accessible-people-disabilities A Planning Guide for Making Temporary Events Accessible to People With Disabilities]
*Kingdom Reeve -
*Kingdom Webminister -


=Event Steward Planning Checklist:=
*Mews -
ASAP
*Gate forms -
*Site chosen? Wet/dry? Ground fires? Camping? Electrical camping? Equestrian? Kitchen/Feast Hall? Safe Archery Field? Privy Chambers? Parking?
*Event wrap-up forms -
** Accessibility: rest rooms for all? ramps? quiet spaces?
*Date set? - any important conflicts with Calontir or Northshield?
*Key officers identified? - Feast Steward? Fighter MIC? Archery MIC? Youth (two deep)? Inns? Troll?


Site Contracts signed? Deposit paid?
*Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
**'''Insurance certificate ordering instructions - http://www.sca.org/docs/pdf/insurancecert.pdf'''
**'''About Equine Insurance certificates - http://www.sca.org/docs/pdf/eq-insurance.pdf'''


Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
=='''Event Steward Planning Checklist:'''<nowiki/>==
*'''Insurance certificate ordering instructions - http://www.sca.org/docs/pdf/insurancecert.pdf'''
*'''About Equine Insurance certificates - http://www.sca.org/docs/pdf/eq-insurance.pdf'''


Kingdom Reeve informed to put on Kingdom Calendar? (Not needed if have longstanding recurring event)
*Site chosen? Wet/dry? Equestrian? Kitchen/Feast Hall? Safe Archery Field?
*Kingdom Webminister informed to put on On-line Kingdom Calendar? (delegate to Web Minister after event is on Kingdom Calendar per the Reeve?)
*Date set? - any important conflicts with Calontir or Northshield?
*Mews flyers with appropriate information sent in a timely manner? (Plan 2 months ahead of event. Flyer must be in Mews or no Royal Court allowed at event.)
*Key officers identified? - Feast Steward? Fighter MIC? Archery MIC? Youth? Inns? Troll?
*Site Contracts signed? Deposit paid?
*Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
**'''Insurance certificate ordering instructions - http://www.sca.org/docs/pdf/insurancecert.pdf'''
**'''About Equine Insurance certificates - http://www.sca.org/docs/pdf/eq-insurance.pdf'''


Event Webpage started (and link forwarded to Kingdom Web Minister?)
*Kingdom Reeve informed to put on Kingdom Calendar? (Not needed for our August event, since has a recurring place)
* Google Sites - free, easy to make web pages
*Kingdom Webminister informed to put on On-line Kingdom Calendar? (Can delegate to Web Minister after event on Kingdom Calendar)
* Word Press - also free, easy to make web pages
*Event Webpage started (and link forwarded to Kingdom Web Minister?)
* Calontiri Wiki - can also make event web pages and collaborative planning pages on this wiki
*Event created on Facebook? (on official Shire Page)
* Can also have the Kingdom Web Minister post an event page through the kingdom website
*Port-a-potties - North Iowa Septic has been satisfactory. 2014 used Mick Gage Plumbing and Heating $85/65 (handicap/regular)
*Garbage disposal plan
*Mews/Northwatch flyers with appropriate information sent in a timely manner? (July 1st for August Mews)


Event created on Facebook? (create on official Shire '''Page''' first, then share to the FB Group, etc.)
Troll times - Friday 5ish-9 pm, Saturday 9 am to 1 pm?
* [https://docs.google.com/document/d/14qlImLTogSJ8n9AO86NleC2jT9eQPoJaoIw5ynEn_9c/edit?fbclid=IwAR1nTBer9LC_j-1CFQBjhVjRrYEfUSd5DIkPIsyoHNgwRMOY8Nekwue5m9g Official Facebook Event Creation Checklist]
*Supplemental event info published as available - [[Event Information FAQ]]


Critical Infrastructure/Activities
Court time?
*Royalty? Court time?
*Pre-registration -
*Indoor Crash space -
*Port-a-potties -
*Garbage disposal plan -
*Troll shifts?
** [https://calontir.org/eventjobpostingssubmit/ Event Job Posting Submission Form] - Event Stewards need a Calontir WordPress Login to post jobs
** [https://calontir.org/job-dashboard/ Event Job Posting Dashboard] - where potential volunteers can see job postings


Off-site Amenities:
* Hotels/Campgrounds
* Crash space plan, if any
* Food
* Post-revel plans


=='''Staff''':==
*


*Event Steward aka Autocrat:
=='''Staff''':<nowiki/>==
*Co-Autocrat (assistant, deputy often serves as Event Steward next year):
*Gate/Troll (x2 at least, can't be Exchequer):
*Site Boss (site set-up/maintenance/tear-down):


*Event Steward:
*Co-Autocrat:
*Gate/Troll:
*Site Boss:
*Feast Steward:
*Feast Steward:
*Inn (lunch, sometimes breakfast/brunch):
*Inn:
*Hall Steward (set up for feast):
*Hall Steward:
*Head Server:
*Head Server:
*Fighting MIC:
*Fighting MIC:
*Cut & Thrust MIC:
*Cut & Thrust MIC:
Line 78: Line 57:
*Thrown Weapons:
*Thrown Weapons:
*Equestrian MIC:
*Equestrian MIC:
*Health and Welfare (waterbearing/first aid):
*Health and Welfare:
 
*A&S coordinator:
*A&S coordinator:
*Merchant Coordinator:
*Merchant Coordinator:
*Youth Activities (x2):
*Youth Activities:
*Publicity:
*Publicity:
*Royal Liason:
*Royal Liason:


==Special Equipment:==
==Special Equipment:<nowiki/>==


*Crockpots, Roasters, Soup pot, etc. -
*Crockpots, Roasters, Soup pot, etc. -
*Coffee maker, supplies -
*Coffee maker, supplies -
*Extra coolers -
*Extra coolers -
 
*Gate/Troll supplies -
*Gate/Troll supplies (include anti-bullying policy signage) -
*Loaner Garb/Gold Key -  
*Fundraiser supplies -
*Fundraiser supplies -
*Archery nets -
** Loaner gear incl. children's
*List field -
*List field -
**Hay bales -
**Loaner armor -
*Shade fly -
*Shade fly -
*Privy tents -
*Privy tents -
*Hay bales -
*Loaner armor -
*Goose game, bean bags -
*Goose game, bean bags -
*Other -
*Other -
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[[Category:Resources]]
[[Category:Event Planning]]
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