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A collection of miscellaneous resources for event stewards and sponsors.
A collection of miscellaneous resources for event stewards and sponsors.


=Critical official resources:=
[[Category:Resources]]
*Kingdom Seneschal - https://www.calontir.org/seneschal/ (Event Steward Appointment Form, Event Sponsorship Form, '''Gate Forms, Equestrian & Minor Waivers''')
[[Category:Events]]
**'''Insurance certificate ordering instructions''' - http://www.sca.org/docs/pdf/insurancecert.pdf
**'''About Equine Insurance certificates''' - https://www.sca.org/wp-content/uploads/2019/12/AboutEquestrianInsurance.pdf
*Kingdom Reeve - https://www.calontir.org/seneschal/reeve/ (Event '''Submission''' Forms & Guides, Reserved/Traditional Dates, Royal Event Bid Forms)
*Kingdom Chronicler - https://www.calontir.org/chronicler/ ('''Submitting an Event Flyer to the Mews''')
*Kingdom Webminister - https://www.calontir.org/calontir-web-team/
*Kingdom Social Media Officer - https://www.calontir.org/seneschal/social-media/
** [https://docs.google.com/document/d/14qlImLTogSJ8n9AO86NleC2jT9eQPoJaoIw5ynEn_9c/edit?fbclid=IwAR1nTBer9LC_j-1CFQBjhVjRrYEfUSd5DIkPIsyoHNgwRMOY8Nekwue5m9g Official Social Media Officer Facebook Event Creation Checklist]
*Kingdom Exchequer - https://www.calontir.org/exchequer/ (Event Budget and Financial Report Forms)


==Commonly needed web resources:==


==Unofficial Resources==
*Kingdom Reeve -
[[Event Information FAQ]]
*Kingdom Webminister -


[https://adata.org/guide/planning-guide-making-temporary-events-accessible-people-disabilities A Planning Guide for Making Temporary Events Accessible to People With Disabilities]
*Mews -
*Gate forms -
*Event wrap-up forms -


=Event Steward Planning Checklist:=
*Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
ASAP
**'''Insurance certificate ordering instructions - [[<nowiki>http://www.sca.org/docs/pdf/insurancecert.pdf</nowiki> <nowiki>[1]</nowiki>]]'''
*Site chosen? Wet/dry? Ground fires? Camping? Electrical camping? Equestrian? Kitchen/Feast Hall? Safe Archery Field? Privy Chambers? Parking?
**'''About Equine Insurance certificates - [[<nowiki>http://www.sca.org/docs/pdf/eq-insurance.pdf</nowiki> <nowiki>[2]</nowiki>]]'''
** Accessibility: rest rooms for all? ramps? quiet spaces?
*Date set? - any important conflicts with Calontir or Northshield?
*Key officers identified? - Feast Steward? Fighter MIC? Archery MIC? Youth (two deep)? Inns? Troll?


Site Contracts signed? Deposit paid?
=='''Event Steward Planning Checklist:'''<nowiki/>==


Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
*Site chosen? Wet/dry? Equestrian? Kitchen/Feast Hall?
*'''Insurance certificate ordering instructions - http://www.sca.org/docs/pdf/insurancecert.pdf'''
*Date set? - any important conflicts with Calontir or Northshield?
*'''About Equine Insurance certificates - http://www.sca.org/docs/pdf/eq-insurance.pdf'''
*Key officers identified? - Feast Steward? Fighter MIC? Archery MIC? Youth? Inns? Troll?
*Site Contracts signed? Deposit paid?
*Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
**'''Insurance certificate ordering instructions - [[<nowiki>http://www.sca.org/docs/pdf/insurancecert.pdf</nowiki> <nowiki>[1]</nowiki>]]'''
**'''About Equine Insurance certificates - [[<nowiki>http://www.sca.org/docs/pdf/eq-insurance.pdf</nowiki> <nowiki>[2]</nowiki>]]'''


Kingdom Reeve informed to put on Kingdom Calendar? (Not needed if have longstanding recurring event)
*Kingdom Reeve informed to put on Kingdom Calendar? (Not needed for our August event, since has a recurring place)
*Kingdom Webminister informed to put on On-line Kingdom Calendar? (delegate to Web Minister after event is on Kingdom Calendar per the Reeve?)
*Kingdom Webminister informed to put on On-line Kingdom Calendar? (Can delegate to Web Minister after event on Kingdom Calendar)
*Mews flyers with appropriate information sent in a timely manner? (Plan 2 months ahead of event. Flyer must be in Mews or no Royal Court allowed at event.)
*Event Webpage started (and link forwarded to Kingdom Web Minister?)
*Event created on Facebook? (on official Shire Page)
*Port-a-potties - North Iowa Septic has been satisfactory. 2014 used Mick Gage Plumbing and Heating $85/65 (handicap/regular)
*Garbage disposal plan
*Mews/Northwatch flyers with appropriate information sent in a timely manner? (July 1st for August Mews)


Event Webpage started (and link forwarded to Kingdom Web Minister?)
Troll times - Friday 5ish-9 pm, Saturday 9 am to 1 pm?
* Google Sites - free, easy to make web pages
* Word Press - also free, easy to make web pages
* Calontiri Wiki - can also make event web pages and collaborative planning pages on this wiki
* Can also have the Kingdom Web Minister post an event page through the kingdom website


Event created on Facebook? (create on official Shire '''Page''' first, then share to the FB Group, etc.)
Court time?
* [https://docs.google.com/document/d/14qlImLTogSJ8n9AO86NleC2jT9eQPoJaoIw5ynEn_9c/edit?fbclid=IwAR1nTBer9LC_j-1CFQBjhVjRrYEfUSd5DIkPIsyoHNgwRMOY8Nekwue5m9g Official Facebook Event Creation Checklist]
*Supplemental event info published as available - [[Event Information FAQ]]


Critical Infrastructure/Activities
*Royalty? Court time?
*Pre-registration -
*Indoor Crash space -
*Port-a-potties -
*Garbage disposal plan -
*Troll shifts?
** [https://calontir.org/eventjobpostingssubmit/ Event Job Posting Submission Form] - Event Stewards need a Calontir WordPress Login to post jobs
** [https://calontir.org/job-dashboard/ Event Job Posting Dashboard] - where potential volunteers can see job postings


Off-site Amenities:
* Hotels/Campgrounds
* Crash space plan, if any
* Food
* Post-revel plans


=='''Staff''':==
*


*Event Steward aka Autocrat:
=='''Staff''':<nowiki/>==
*Co-Autocrat (assistant, deputy often serves as Event Steward next year):
*Gate/Troll (x2 at least, can't be Exchequer):
*Site Boss (site set-up/maintenance/tear-down):


*Event Steward:
*Co-Autocrat:
*Gate/Troll:
*Site Boss:
*Feast Steward:
*Feast Steward:
*Inn (lunch, sometimes breakfast/brunch):
*Inn:
*Hall Steward (set up for feast):
*Hall Steward:
*Head Server:
*Head Server:
*Fighting MIC:
*Fighting MIC:
*Cut & Thrust MIC:
*Cut & Thrust MIC:
Line 78: Line 58:
*Thrown Weapons:
*Thrown Weapons:
*Equestrian MIC:
*Equestrian MIC:
*Health and Welfare (waterbearing/first aid):
*Health and Welfare:
 
*A&S coordinator:
*A&S coordinator:
*Merchant Coordinator:
*Merchant Coordinator:
*Youth Activities (x2):
*Youth Activities:
*Publicity:
*Publicity:
*Royal Liason:
*Royal Liason:


==Special Equipment:==
==Special Equipment:<nowiki/>==


*Crockpots, Roasters, Soup pot, etc. -
*Crockpots, Roasters, Soup pot, etc. -
*Coffee maker, supplies -
*Coffee maker, supplies -
*Extra coolers -
*Extra coolers -
 
*Gate/Troll supplies -
*Gate/Troll supplies (include anti-bullying policy signage) -
*Loaner Garb/Gold Key -  
*Fundraiser supplies -
*Fundraiser supplies -
*Archery nets -
** Loaner gear incl. children's
*List field -
*List field -
**Hay bales -
**Loaner armor -
*Shade fly -
*Shade fly -
*Privy tents -
*Privy tents -
*Hay bales -
*Loaner armor -
*Goose game, bean bags -
*Goose game, bean bags -
*Other -
*Other -
[[File:Calontiricrosslogo3.png|right]]
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[[Category:Resources]]
[[Category:Event Planning]]
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