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A collection of miscellaneous resources for event stewards and sponsors.
A collection of miscellaneous resources for event stewards and sponsors.


=Critical official resources:=
[[Category:Resources]]  
*Kingdom Seneschal - https://www.calontir.org/seneschal/ (Event Steward Appointment Form, Event Sponsorship Form, '''Gate Forms, Equestrian & Minor Waivers''')
[[Category:Events]]
**'''Insurance certificate ordering instructions''' - http://www.sca.org/docs/pdf/insurancecert.pdf
**'''About Equine Insurance certificates''' - https://www.sca.org/wp-content/uploads/2019/12/AboutEquestrianInsurance.pdf
*Kingdom Reeve - https://www.calontir.org/seneschal/reeve/ (Event '''Submission''' Forms & Guides, Reserved/Traditional Dates, Royal Event Bid Forms)
*Kingdom Chronicler - https://www.calontir.org/chronicler/ ('''Submitting an Event Flyer to the Mews''')
*Kingdom Webminister - https://www.calontir.org/calontir-web-team/
*Kingdom Social Media Officer - https://www.calontir.org/seneschal/social-media/
** [https://docs.google.com/document/d/14qlImLTogSJ8n9AO86NleC2jT9eQPoJaoIw5ynEn_9c/edit?fbclid=IwAR1nTBer9LC_j-1CFQBjhVjRrYEfUSd5DIkPIsyoHNgwRMOY8Nekwue5m9g Official Social Media Officer Facebook Event Creation Checklist]
*Kingdom Exchequer - https://www.calontir.org/exchequer/ (Event Budget and Financial Report Forms)
 
 
==Unofficial Resources==
[[Event Information FAQ]]
 
[https://adata.org/guide/planning-guide-making-temporary-events-accessible-people-disabilities A Planning Guide for Making Temporary Events Accessible to People With Disabilities]
 
=Event Steward Planning Checklist:=
ASAP
*Site chosen? Wet/dry? Ground fires? Camping? Electrical camping? Equestrian? Kitchen/Feast Hall? Safe Archery Field? Privy Chambers? Parking?
** Accessibility: rest rooms for all? ramps? quiet spaces?
*Date set? - any important conflicts with Calontir or Northshield?
*Key officers identified? - Feast Steward? Fighter MIC? Archery MIC? Youth (two deep)? Inns? Troll?
 
Site Contracts signed? Deposit paid?
 
Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
*'''Insurance certificate ordering instructions - http://www.sca.org/docs/pdf/insurancecert.pdf'''
*'''About Equine Insurance certificates - http://www.sca.org/docs/pdf/eq-insurance.pdf'''
 
Kingdom Reeve informed to put on Kingdom Calendar? (Not needed if have longstanding recurring event)
*Kingdom Webminister informed to put on On-line Kingdom Calendar? (delegate to Web Minister after event is on Kingdom Calendar per the Reeve?)
*Mews flyers with appropriate information sent in a timely manner? (Plan 2 months ahead of event. Flyer must be in Mews or no Royal Court allowed at event.)
 
Event Webpage started (and link forwarded to Kingdom Web Minister?)
* Google Sites - free, easy to make web pages
* Word Press - also free, easy to make web pages
* Calontiri Wiki - can also make event web pages and collaborative planning pages on this wiki
* Can also have the Kingdom Web Minister post an event page through the kingdom website
 
Event created on Facebook? (create on official Shire '''Page''' first, then share to the FB Group, etc.)
* [https://docs.google.com/document/d/14qlImLTogSJ8n9AO86NleC2jT9eQPoJaoIw5ynEn_9c/edit?fbclid=IwAR1nTBer9LC_j-1CFQBjhVjRrYEfUSd5DIkPIsyoHNgwRMOY8Nekwue5m9g Official Facebook Event Creation Checklist]
*Supplemental event info published as available - [[Event Information FAQ]]


Critical Infrastructure/Activities
== Commonly needed web resources: ==
*Royalty? Court time?
*Pre-registration -
*Indoor Crash space -
*Port-a-potties -
*Garbage disposal plan -
*Troll shifts?
** [https://calontir.org/eventjobpostingssubmit/ Event Job Posting Submission Form] - Event Stewards need a Calontir WordPress Login to post jobs
** [https://calontir.org/job-dashboard/ Event Job Posting Dashboard] - where potential volunteers can see job postings


Off-site Amenities:
* Kingdom Reeve -  
* Hotels/Campgrounds
* Kingdom Webminister -  
* Crash space plan, if any
* Food
* Post-revel plans


=='''Staff''':==
* Mews -


*Event Steward aka Autocrat:
* Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
*Co-Autocrat (assistant, deputy often serves as Event Steward next year):
** '''Insurance certificate ordering instructions - [[http://www.sca.org/docs/pdf/insurancecert.pdf <nowiki>[1]</nowiki>]]'''
*Gate/Troll (x2 at least, can't be Exchequer):
** '''About Equine Insurance certificates - [[http://www.sca.org/docs/pdf/eq-insurance.pdf <nowiki>[2]</nowiki>]]'''
*Site Boss (site set-up/maintenance/tear-down):


*Feast Steward:
== '''Event Steward Planning Checklist:'''[<nowiki/>[[Heraldshill Event Steward Checklist&veaction=edit&section=1|edit]] | [[Heraldshill Event Steward Checklist&action=edit&section=1|edit source]]] ==
*Inn (lunch, sometimes breakfast/brunch):
*Hall Steward (set up for feast):
*Head Server:


*Fighting MIC:
* Site chosen? Wet/dry? Equestrian? Kitchen/Feast Hall?
*Cut & Thrust MIC:
* Date set? - any important conflicts with Calontir or Northshield?
*Archery MIC:
* Key officers identified? - Feast Steward? Fighter MIC? Archery MIC? Youth? Inns? Troll?
*Thrown Weapons:
* Site Contracts signed? Deposit paid?
*Equestrian MIC:
* Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
*Health and Welfare (waterbearing/first aid):
** '''Insurance certificate ordering instructions - [[http://www.sca.org/docs/pdf/insurancecert.pdf <nowiki>[1]</nowiki>]]'''
** '''About Equine Insurance certificates - [[http://www.sca.org/docs/pdf/eq-insurance.pdf <nowiki>[2]</nowiki>]]'''


*A&S coordinator:
* Kingdom Reeve informed to put on Kingdom Calendar? (Not needed for our August event, since has a recurring place)
*Merchant Coordinator:
* Kingdom Webminister informed to put on On-line Kingdom Calendar? (Can delegate to Web Minister after event on Kingdom Calendar)
*Youth Activities (x2):
* Event Webpage started (and link forwarded to Kingdom Web Minister?)
*Publicity:
* Event created on Facebook? (on official Shire Page)
*Royal Liason:
* Port-a-potties - North Iowa Septic has been satisfactory. 2014 used Mick Gage Plumbing and Heating $85/65 (handicap/regular)
* Garbage disposal plan
* Mews/Northwatch flyers with appropriate information sent in a timely manner? (July 1st for August Mews)


==Special Equipment:==
Troll times - Friday 5ish-9 pm, Saturday 9 am to 1 pm?


*Crockpots, Roasters, Soup pot, etc. -
Court time?
*Coffee maker, supplies -
*Extra coolers -


*Gate/Troll supplies (include anti-bullying policy signage) -
== '''To Do:'''[<nowiki/>[[Heraldshill Event Steward Checklist&veaction=edit&section=2|edit]] | [[Heraldshill Event Steward Checklist&action=edit&section=2|edit source]]] ==
*Loaner Garb/Gold Key -
*Fundraiser supplies -


*Archery nets -
*
** Loaner gear incl. children's


*List field -
== '''Staff''':[<nowiki/>[[Heraldshill Event Steward Checklist&veaction=edit&section=3|edit]] | [[Heraldshill Event Steward Checklist&action=edit&section=3|edit source]]] ==
**Hay bales -
**Loaner armor -
*Shade fly -
*Privy tents -
*Goose game, bean bags -
*Other -


* Event Steward:
* Co-Autocrat:
* Gate/Troll:
* Site Boss:
* Feast Steward:
* Inn:
* Hall Steward:
* Head Server:
* Fighting MIC:
* Cut & Thrust MIC:
* Archery MIC:
* Thrown Weapons:
* Equestrian MIC:
* Health and Welfare:
* A&S coordinator:
* Merchant Coordinator:
* Youth Activities:
* Publicity:
* Royal Liason:


[[File:Calontiricrosslogo3.png|right]]
== Special Equipment:[<nowiki/>[[Heraldshill Event Steward Checklist&veaction=edit&section=4|edit]] | [[Heraldshill Event Steward Checklist&action=edit&section=4|edit source]]] ==


'''WARNING: Please do not put copyrighted material on this wiki unless you have the rights to it. If you see something here that you believe is in violation of copyright, please inform the "owner", sofya at heraldshill dot org . As an unofficial page, we will not be needing releases (Model, Photo, Content). But be honorable and get permission before you add someone else's creative works.'''
* Crockpots, Roasters, Soup pot, etc. -
 
* Coffee maker, supplies -
[[Category:Resources]]
* Extra coolers -
[[Category:Event Planning]]
* Gate/Troll supplies -
* Fundraiser supplies -
* List field -
* Shade fly -
* Privy tents -
* Hay bales -
* Loaner armor -
* Goose game, bean bags -
* Other -
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