Event Planning Resources

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A collection of miscellaneous resources for event stewards and sponsors.

Critical official resources:[edit | edit source]

  • Kingdom Reeve -
  • Kingdom Webminister -
  • Mews -
  • Gate forms -
  • Event wrap-up forms -

Event Steward Planning Checklist:[edit | edit source]

  • Site chosen? Wet/dry? Ground fires? Camping? Equestrian? Kitchen/Feast Hall? Safe Archery Field? Privy Chambers?
  • Date set? - any important conflicts with Calontir or Northshield?
  • Key officers identified? - Feast Steward? Fighter MIC? Archery MIC? Youth (two deep)? Inns? Troll?
  • Site Contracts signed? Deposit paid?
  • Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
  • Kingdom Reeve informed to put on Kingdom Calendar? (Not needed if have longstanding recurring event)
  • Kingdom Webminister informed to put on On-line Kingdom Calendar? (delegate to Web Minister after event is on Kingdom Calendar per the Reeve?)
  • Event Webpage started (and link forwarded to Kingdom Web Minister?)
    • Google Sites - free, easy to make web pages
    • Word Press - also free, easy to make web pages
    • Calontiri Wiki - can also make event web pages and collaborative planning pages on this wiki
    • Can also have the Kingdom Web Minister post an event page through the kingdom website
  • Event created on Facebook? (on official Shire Page)
  • Port-a-potties -
  • Garbage disposal plan -
  • Mews flyers with appropriate information sent in a timely manner? (Plan 2 months ahead of event. Flyer must be in Mews or no Royal Court allowed at event.)
  • Troll shifts?
  • Royalty? Court time?

Staff:[edit | edit source]

  • Event Steward:
  • Co-Autocrat (assistant, deputy to Steward next year):
  • Gate/Troll (x2 at least):
  • Site Boss (site set-up/maintenance/tear-down):
  • Feast Steward:
  • Inn (lunch, sometimes breakfast/brunch):
  • Hall Steward (set up for feast):
  • Head Server:
  • Fighting MIC:
  • Cut & Thrust MIC:
  • Archery MIC:
  • Thrown Weapons:
  • Equestrian MIC:
  • Health and Welfare (waterbearing/first aid):
  • A&S coordinator:
  • Merchant Coordinator:
  • Youth Activities (x2):
  • Publicity:
  • Royal Liason:

Special Equipment:[edit | edit source]

  • Crockpots, Roasters, Soup pot, etc. -
  • Coffee maker, supplies -
  • Extra coolers -
  • Gate/Troll supplies -
  • Fundraiser supplies -
  • List field -
  • Shade fly -
  • Privy tents -
  • Hay bales -
  • Loaner armor -
  • Goose game, bean bags -
  • Other -