Event Prep - St. Augustine's Faire 2015

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Revision as of 06:34, 24 September 2018 by Sofya (talk | contribs)
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Generic Event Steward Planning Checklist:

  • Site chosen? Wet/dry? Equestrian? Kitchen/Feast Hall? DONE
  • Date set? - any important conflicts with Calontir or Northshield? DONE
  • Contracts signed? Deposit paid? DONE
  • Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)? DONE
  • Kingdom Reeve/s informed to put on Kingdom Calendar? DONE
  • Kingdom Webminister informed to put on On-line Kingdom Calendar? (Can delegate to Web Minister after event on Kingdom Calendar)
  • Event Webpage started (and link forwarded to Kingdom Web Minister?)
  • Key officers identified? - Feast Steward? Fighter MIC? Archery MIC? Youth? Inns? Troll?
  • Port-a-potties - North Iowa Septic has been satisfactory. 2014 used Mick Gage Plumbing and Heating $85/65 (handicap/regular)
  • Garbage disposal plan
  • Mews/Northwatch flyers with appropriate information sent in a timely manner? DONE

Troll times - Friday 5ish-9 pm, Saturday 9 am to 1 pm

Wedding starting at 3pm

Tents to loan wedding party?

Bards/music/Becca's harp for the wedding?

To Do:Archery - scheduleGarbage disposal plan - there was a dumpster already there, Jutte to see if will be there againFirewood - Jutte or StasiRefrigerator space for wedding cakes.Metal folding chairs for the ceremony

Staff:

Event Steward: Sofya, Co-Autocrat: William

Troll: Jutte + Gida/helpers

Site Boss: "skip"

Feast Steward: Brigida/Sifrid/Stasi/etc.

Inn: Stasi, assisted by Sifrid, etc.

Stone Soup: Brigida (or Antonia?)

Hall Steward: Sheri (Stasi has the decorations?)

Head Server:

Fighting MIC: Lord Zachariah Lochrie of Axed Root

Archery MIC: William

Thrown Weapons: Juliana

Equestrian MIC: Kaie

Health and Welfare: Esther

A&S coordination: Juliana

Merchant Coordinator: Juliana

Youth Activities: Izzy

Publications: Sifrid

Royal Liason: Sifrid

Wedding Time - 3pm

Bringing:

Crock Pots, Roasters, etc. Coolers Stone Soup Coffee Supplies Field Supplies Firewood Other
Anna Troll supplies
Antonia
Gida ? big pot?
Gobban hay bales
Hans
Izzy
Johan list field, shade fly
Juliana
Jutte yes ?
Kaie Horse stuff
Sifrid
Sofya can Goose, bean bags, youth tote, canine stuff, heralds point stuff, site markings
Stasi ?
William archery stuff