Event Planning Resources

A collection of miscellaneous resources for event stewards and sponsors.

Critical official resources:

Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
- Insurance certificate ordering instructions - http://www.sca.org/docs/pdf/insurancecert.pdf
- About Equine Insurance certificates - http://www.sca.org/docs/pdf/eq-insurance.pdf

Site chosen? Wet/dry? Ground fires? Camping? Equestrian? Kitchen/Feast Hall? Safe Archery Field? Privy Chambers?
Date set? - any important conflicts with Calontir or Northshield?
Key officers identified? - Feast Steward? Fighter MIC? Archery MIC? Youth? Inns? Troll?
Site Contracts signed? Deposit paid?
Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
- Insurance certificate ordering instructions - http://www.sca.org/docs/pdf/insurancecert.pdf
- About Equine Insurance certificates - http://www.sca.org/docs/pdf/eq-insurance.pdf

Kingdom Reeve informed to put on Kingdom Calendar? (Not needed if have longstanding recurring event)
Kingdom Webminister informed to put on On-line Kingdom Calendar? (delegate to Web Minister after event is on Kingdom Calendar per the Reeve?)
Event Webpage started (and link forwarded to Kingdom Web Minister?)
- Google Sites - free, easy to make web pages
- Word Press - also free, easy to make web pages
- Calontiri Wiki - can also make event web pages and collaborative planning pages on this wiki
- Can also have the Kingdom Web Minister post an event page through the kingdom website
Event created on Facebook? (on official Shire Page)
Port-a-potties -
Garbage disposal plan -
Mews flyers with appropriate information sent in a timely manner? (Plan 2 months ahead of event. Flyer must be in Mews or no Royal Court allowed at event.)
Troll shifts?
Royalty? Court time?