Event Prep - St. Augustine's Faire 2015

Generic Event Steward Planning Checklist:

• Site chosen? Wet/dry? Equestrian? Kitchen/Feast Hall? DONE
• Date set? - any important conflicts with Calontir or Northshield? DONE
• Contracts signed? Deposit paid? DONE
• Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)? DONE
  • Insurance certificate ordering instructions - http://www.sca.org/docs/pdf/insurancecert.pdf
  • About Equine Insurance certificates - http://www.sca.org/docs/pdf/eq-insurance.pdf
• Kingdom Reeve/s informed to put on Kingdom Calendar? DONE
• Kingdom Webminister informed to put on On-line Kingdom Calendar? (Can delegate to Web Minister after event on Kingdom Calendar)
• Event Webpage started (and link forwarded to Kingdom Web Minister?)
• Key officers identified? - Feast Steward? Fighter MIC? Archery MIC? Youth? Inns? Troll?
• Port-a-potties - North Iowa Septic has been satisfactory. 2014 used Mick Gage Plumbing and Heating $85/65 (handicap/regular)
• Garbage disposal plan
• Mews/Northwatch flyers with appropriate information sent in a timely manner? DONE

Troll times - Friday 5ish-9 pm, Saturday 9 am to 1 pm

Wedding starting at 3pm

Tents to loan wedding party?

Bards/music/Becca's harp for the wedding?

To Do:Archery - scheduleGarbage disposal plan - there was a dumpster already there, Jutte to see if will be there againFirewood - Jutte or StasiRefrigerator space for wedding cakes.Metal folding chairs for the ceremony

Staff:

Event Steward: Sofya, Co-Autocrat: William

Troll: Jutte + Gida/helpers

Site Boss: "skip"

Feast Steward: Brigida/Sifrid/Stasi/etc.

Inn: Stasi, assisted by Sifrid, etc.

Stone Soup: Brigida (or Antonia?)

Hall Steward: Sheri (Stasi has the decorations?)

Head Server:

Fighting MIC: Lord Zachariah Lochrie of Axed Root

Archery MIC: William

Thrown Weapons: Juliana

Equestrian MIC: Kaie

Health and Welfare: Esther

A&S coordination: Juliana

Merchant Coordinator: Juliana

Youth Activities: Izzy

Publications: Sifrid

Royal Liason: Sifrid

Wedding Time - 3pm

Bringing:

	Crock Pots, Roasters, etc.	Coolers	Stone Soup	Coffee Supplies	Field Supplies	Firewood	Other
Anna							Troll supplies
Antonia
Gida			?	big pot?
Gobban					hay bales
Hans
Izzy
Johan					list field, shade fly
Juliana
Jutte	yes					?
Kaie							Horse stuff
Sifrid
Sofya	can						Goose, bean bags, youth tote, canine stuff, heralds point stuff, site markings
Stasi						?
William							archery stuff