Heraldshill Event Steward Checklist

Event Steward Planning Checklist:

• Site chosen? Wet/dry? Equestrian? Kitchen/Feast Hall?
• Date set? - any important conflicts with Calontir or Northshield?
• Key officers identified? - Feast Steward? Fighter MIC? Archery MIC? Youth? Inns? Troll?
• Site Contracts signed? Deposit paid?
• Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
  • Insurance certificate ordering instructions - [[1]]
  • About Equine Insurance certificates - [[2]]

• Kingdom Reeve informed to put on Kingdom Calendar? (Not needed for our August event, since has a recurring place)
• Kingdom Webminister informed to put on On-line Kingdom Calendar? (Can delegate to Web Minister after event on Kingdom Calendar)
• Event Webpage started (and link forwarded to Kingdom Web Minister?)
• Event created on Facebook? (on official Shire Page)
• Port-a-potties - North Iowa Septic has been satisfactory. 2014 used Mick Gage Plumbing and Heating $85/65 (handicap/regular)
• Garbage disposal plan
• Mews/Northwatch flyers with appropriate information sent in a timely manner? (July 1st for August Mews)

Troll times - Friday 5ish-9 pm, Saturday 9 am to 1 pm?

Court time?

Staff:

• Event Steward:
• Co-Autocrat:
• Troll:
• Site Boss:
• Feast Steward:
• Inn:
• Stone Soup:
• Hall Steward:
• Head Server:
• Fighting MIC:
• Cut & Thrust MIC:
• Archery MIC:
• Thrown Weapons:
• Equestrian MIC:
• Health and Welfare:
• A&S coordinator:
• Merchant Coordinator:
• Youth Activities:
• Publications:
• Royal Liason:

Special Equipment:

• Crockpots, Roasters, Soup pot, etc. -
• Coffee maker, supplies -
• Troll supplies -
• List field -
• Shade fly -
• Privy tents -
• Hay bales -
• Loaner armor -
• Goose game, bean bags -