Event Planning Resources: Difference between revisions
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*Site chosen? Wet/dry? Ground fires? Camping? Equestrian? Kitchen/Feast Hall? Safe Archery Field? Privy Chambers? | *Site chosen? Wet/dry? Ground fires? Camping? Equestrian? Kitchen/Feast Hall? Safe Archery Field? Privy Chambers? | ||
*Date set? - any important conflicts with Calontir or Northshield? | *Date set? - any important conflicts with Calontir or Northshield? | ||
*Key officers identified? - Feast Steward? Fighter MIC? Archery MIC? Youth? Inns? Troll? | *Key officers identified? - Feast Steward? Fighter MIC? Archery MIC? Youth (two deep)? Inns? Troll? | ||
*Site Contracts signed? Deposit paid? | *Site Contracts signed? Deposit paid? | ||
*Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)? | *Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)? | ||
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*Mews flyers with appropriate information sent in a timely manner? (Plan 2 months ahead of event. Flyer must be in Mews or no Royal Court allowed at event.) | *Mews flyers with appropriate information sent in a timely manner? (Plan 2 months ahead of event. Flyer must be in Mews or no Royal Court allowed at event.) | ||
*Troll shifts? | *Troll shifts? | ||
** [https://calontir.org/eventjobpostingssubmit/ Event Job Posting Submission Form] - Event Stewards need a Calontir WordPress Login to post jobs | |||
** [https://calontir.org/job-dashboard/ Event Job Posting Dashboard] - where potential volunteers can see job postings | |||
*Royalty? Court time? | *Royalty? Court time? | ||
Revision as of 09:38, 3 August 2019
A collection of miscellaneous resources for event stewards and sponsors.
Critical official resources:
- Kingdom Reeve -
- Kingdom Webminister -
- Mews -
- Gate forms -
- Event wrap-up forms -
- Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
- Insurance certificate ordering instructions - http://www.sca.org/docs/pdf/insurancecert.pdf
- About Equine Insurance certificates - http://www.sca.org/docs/pdf/eq-insurance.pdf
Event Steward Planning Checklist:
- Site chosen? Wet/dry? Ground fires? Camping? Equestrian? Kitchen/Feast Hall? Safe Archery Field? Privy Chambers?
- Date set? - any important conflicts with Calontir or Northshield?
- Key officers identified? - Feast Steward? Fighter MIC? Archery MIC? Youth (two deep)? Inns? Troll?
- Site Contracts signed? Deposit paid?
- Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
- Insurance certificate ordering instructions - http://www.sca.org/docs/pdf/insurancecert.pdf
- About Equine Insurance certificates - http://www.sca.org/docs/pdf/eq-insurance.pdf
- Kingdom Reeve informed to put on Kingdom Calendar? (Not needed if have longstanding recurring event)
- Kingdom Webminister informed to put on On-line Kingdom Calendar? (delegate to Web Minister after event is on Kingdom Calendar per the Reeve?)
- Event Webpage started (and link forwarded to Kingdom Web Minister?)
- Google Sites - free, easy to make web pages
- Word Press - also free, easy to make web pages
- Calontiri Wiki - can also make event web pages and collaborative planning pages on this wiki
- Can also have the Kingdom Web Minister post an event page through the kingdom website
- Event created on Facebook? (on official Shire Page)
- Port-a-potties -
- Garbage disposal plan -
- Mews flyers with appropriate information sent in a timely manner? (Plan 2 months ahead of event. Flyer must be in Mews or no Royal Court allowed at event.)
- Troll shifts?
- Event Job Posting Submission Form - Event Stewards need a Calontir WordPress Login to post jobs
- Event Job Posting Dashboard - where potential volunteers can see job postings
- Royalty? Court time?
Staff:
- Event Steward:
- Co-Autocrat (assistant, deputy to Steward next year):
- Gate/Troll (x2 at least):
- Site Boss (site set-up/maintenance/tear-down):
- Feast Steward:
- Inn (lunch, sometimes breakfast/brunch):
- Hall Steward (set up for feast):
- Head Server:
- Fighting MIC:
- Cut & Thrust MIC:
- Archery MIC:
- Thrown Weapons:
- Equestrian MIC:
- Health and Welfare (waterbearing/first aid):
- A&S coordinator:
- Merchant Coordinator:
- Youth Activities (x2):
- Publicity:
- Royal Liason:
Special Equipment:
- Crockpots, Roasters, Soup pot, etc. -
- Coffee maker, supplies -
- Extra coolers -
- Gate/Troll supplies -
- Fundraiser supplies -
- List field -
- Shade fly -
- Privy tents -
- Hay bales -
- Loaner armor -
- Goose game, bean bags -
- Other -