Event Planning Resources: Difference between revisions
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*Royalty? Court time? | *Royalty? Court time? | ||
=='''Staff''': | =='''Staff''':== | ||
*Event Steward: | *Event Steward: | ||
*Co-Autocrat: | *Co-Autocrat (assistant, deputy to Steward next year): | ||
*Gate/Troll: | *Gate/Troll (x2 at least): | ||
*Site Boss: | *Site Boss (site set-up/maintenance/tear-down): | ||
*Feast Steward: | *Feast Steward: | ||
*Inn: | *Inn: | ||
*Hall Steward: | *Hall Steward (set up for feast): | ||
*Head Server: | *Head Server: | ||
*Fighting MIC: | *Fighting MIC: | ||
| Line 52: | Line 52: | ||
*Thrown Weapons: | *Thrown Weapons: | ||
*Equestrian MIC: | *Equestrian MIC: | ||
*Health and Welfare: | *Health and Welfare (waterbearing/first aid): | ||
*A&S coordinator: | *A&S coordinator: | ||
*Merchant Coordinator: | *Merchant Coordinator: | ||
*Youth Activities: | *Youth Activities (x2): | ||
*Publicity: | *Publicity: | ||
*Royal Liason: | *Royal Liason: | ||
Revision as of 10:33, 9 October 2018
A collection of miscellaneous resources for event stewards and sponsors.
Commonly needed web resources:
- Kingdom Reeve -
- Kingdom Webminister -
- Mews -
- Gate forms -
- Event wrap-up forms -
- Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
- Insurance certificate ordering instructions - http://www.sca.org/docs/pdf/insurancecert.pdf
- About Equine Insurance certificates - http://www.sca.org/docs/pdf/eq-insurance.pdf
Event Steward Planning Checklist:
- Site chosen? Wet/dry? Ground fires? Camping? Equestrian? Kitchen/Feast Hall? Safe Archery Field?
- Date set? - any important conflicts with Calontir or Northshield?
- Key officers identified? - Feast Steward? Fighter MIC? Archery MIC? Youth? Inns? Troll?
- Site Contracts signed? Deposit paid?
- Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
- Insurance certificate ordering instructions - http://www.sca.org/docs/pdf/insurancecert.pdf
- About Equine Insurance certificates - http://www.sca.org/docs/pdf/eq-insurance.pdf
- Kingdom Reeve informed to put on Kingdom Calendar? (Not needed if have longstanding recurring event)
- Kingdom Webminister informed to put on On-line Kingdom Calendar? (delegate to Web Minister after event is on Kingdom Calendar per the Reeve?)
- Event Webpage started (and link forwarded to Kingdom Web Minister?)
- Event created on Facebook? (on official Shire Page)
- Port-a-potties -
- Garbage disposal plan -
- Mews flyers with appropriate information sent in a timely manner? (Plan 2 months ahead of event)
- Troll shifts?
- Royalty? Court time?
Staff:
- Event Steward:
- Co-Autocrat (assistant, deputy to Steward next year):
- Gate/Troll (x2 at least):
- Site Boss (site set-up/maintenance/tear-down):
- Feast Steward:
- Inn:
- Hall Steward (set up for feast):
- Head Server:
- Fighting MIC:
- Cut & Thrust MIC:
- Archery MIC:
- Thrown Weapons:
- Equestrian MIC:
- Health and Welfare (waterbearing/first aid):
- A&S coordinator:
- Merchant Coordinator:
- Youth Activities (x2):
- Publicity:
- Royal Liason:
Special Equipment:
- Crockpots, Roasters, Soup pot, etc. -
- Coffee maker, supplies -
- Extra coolers -
- Gate/Troll supplies -
- Fundraiser supplies -
- List field -
- Shade fly -
- Privy tents -
- Hay bales -
- Loaner armor -
- Goose game, bean bags -
- Other -