Event Planning Resources: Difference between revisions

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[[Category:Events]]
[[Category:Events]]


== Commonly needed web resources: ==
==Commonly needed web resources:==


* Kingdom Reeve -  
*Kingdom Reeve -
* Kingdom Webminister -  
*Kingdom Webminister -


* Mews -  
*Mews -
*Gate forms -
*Event wrap-up forms -  


* Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
*Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
** '''Insurance certificate ordering instructions - [[http://www.sca.org/docs/pdf/insurancecert.pdf <nowiki>[1]</nowiki>]]'''
**'''Insurance certificate ordering instructions - [[<nowiki>http://www.sca.org/docs/pdf/insurancecert.pdf</nowiki> <nowiki>[1]</nowiki>]]'''
** '''About Equine Insurance certificates - [[http://www.sca.org/docs/pdf/eq-insurance.pdf <nowiki>[2]</nowiki>]]'''
**'''About Equine Insurance certificates - [[<nowiki>http://www.sca.org/docs/pdf/eq-insurance.pdf</nowiki> <nowiki>[2]</nowiki>]]'''


== '''Event Steward Planning Checklist:'''[<nowiki/>[[Heraldshill Event Steward Checklist&veaction=edit&section=1|edit]] | [[Heraldshill Event Steward Checklist&action=edit&section=1|edit source]]] ==
=='''Event Steward Planning Checklist:'''[<nowiki/>[[Heraldshill Event Steward Checklist&veaction=edit&section=1|edit]] | [[Heraldshill Event Steward Checklist&action=edit&section=1|edit source]]]==


* Site chosen? Wet/dry? Equestrian? Kitchen/Feast Hall?
*Site chosen? Wet/dry? Equestrian? Kitchen/Feast Hall?
* Date set? - any important conflicts with Calontir or Northshield?
*Date set? - any important conflicts with Calontir or Northshield?
* Key officers identified? - Feast Steward? Fighter MIC? Archery MIC? Youth? Inns? Troll?
*Key officers identified? - Feast Steward? Fighter MIC? Archery MIC? Youth? Inns? Troll?
* Site Contracts signed? Deposit paid?
*Site Contracts signed? Deposit paid?
* Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
*Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
** '''Insurance certificate ordering instructions - [[http://www.sca.org/docs/pdf/insurancecert.pdf <nowiki>[1]</nowiki>]]'''
**'''Insurance certificate ordering instructions - [[<nowiki>http://www.sca.org/docs/pdf/insurancecert.pdf</nowiki> <nowiki>[1]</nowiki>]]'''
** '''About Equine Insurance certificates - [[http://www.sca.org/docs/pdf/eq-insurance.pdf <nowiki>[2]</nowiki>]]'''
**'''About Equine Insurance certificates - [[<nowiki>http://www.sca.org/docs/pdf/eq-insurance.pdf</nowiki> <nowiki>[2]</nowiki>]]'''


* Kingdom Reeve informed to put on Kingdom Calendar? (Not needed for our August event, since has a recurring place)
*Kingdom Reeve informed to put on Kingdom Calendar? (Not needed for our August event, since has a recurring place)
* Kingdom Webminister informed to put on On-line Kingdom Calendar? (Can delegate to Web Minister after event on Kingdom Calendar)
*Kingdom Webminister informed to put on On-line Kingdom Calendar? (Can delegate to Web Minister after event on Kingdom Calendar)
* Event Webpage started (and link forwarded to Kingdom Web Minister?)
*Event Webpage started (and link forwarded to Kingdom Web Minister?)
* Event created on Facebook? (on official Shire Page)
*Event created on Facebook? (on official Shire Page)
* Port-a-potties - North Iowa Septic has been satisfactory. 2014 used Mick Gage Plumbing and Heating $85/65 (handicap/regular)
*Port-a-potties - North Iowa Septic has been satisfactory. 2014 used Mick Gage Plumbing and Heating $85/65 (handicap/regular)
* Garbage disposal plan
*Garbage disposal plan
* Mews/Northwatch flyers with appropriate information sent in a timely manner? (July 1st for August Mews)
*Mews/Northwatch flyers with appropriate information sent in a timely manner? (July 1st for August Mews)


Troll times - Friday 5ish-9 pm, Saturday 9 am to 1 pm?
Troll times - Friday 5ish-9 pm, Saturday 9 am to 1 pm?
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Court time?
Court time?


== '''To Do:'''[<nowiki/>[[Heraldshill Event Steward Checklist&veaction=edit&section=2|edit]] | [[Heraldshill Event Steward Checklist&action=edit&section=2|edit source]]] ==
=='''To Do:'''[<nowiki/>[[Heraldshill Event Steward Checklist&veaction=edit&section=2|edit]] | [[Heraldshill Event Steward Checklist&action=edit&section=2|edit source]]]==


*
*


== '''Staff''':[<nowiki/>[[Heraldshill Event Steward Checklist&veaction=edit&section=3|edit]] | [[Heraldshill Event Steward Checklist&action=edit&section=3|edit source]]] ==
=='''Staff''':[<nowiki/>[[Heraldshill Event Steward Checklist&veaction=edit&section=3|edit]] | [[Heraldshill Event Steward Checklist&action=edit&section=3|edit source]]]==


* Event Steward:
*Event Steward:
* Co-Autocrat:
*Co-Autocrat:
* Gate/Troll:
*Gate/Troll:
* Site Boss:
*Site Boss:
* Feast Steward:
*Feast Steward:
* Inn:
*Inn:
* Hall Steward:
*Hall Steward:
* Head Server:
*Head Server:
* Fighting MIC:
*Fighting MIC:
* Cut & Thrust MIC:
*Cut & Thrust MIC:
* Archery MIC:
*Archery MIC:
* Thrown Weapons:
*Thrown Weapons:
* Equestrian MIC:
*Equestrian MIC:
* Health and Welfare:
*Health and Welfare:
* A&S coordinator:
*A&S coordinator:
* Merchant Coordinator:
*Merchant Coordinator:
* Youth Activities:
*Youth Activities:
* Publicity:
*Publicity:
* Royal Liason:
*Royal Liason:


== Special Equipment:[<nowiki/>[[Heraldshill Event Steward Checklist&veaction=edit&section=4|edit]] | [[Heraldshill Event Steward Checklist&action=edit&section=4|edit source]]] ==
==Special Equipment:[<nowiki/>[[Heraldshill Event Steward Checklist&veaction=edit&section=4|edit]] | [[Heraldshill Event Steward Checklist&action=edit&section=4|edit source]]]==


* Crockpots, Roasters, Soup pot, etc. -
*Crockpots, Roasters, Soup pot, etc. -
* Coffee maker, supplies -
*Coffee maker, supplies -
* Extra coolers -  
*Extra coolers -
* Gate/Troll supplies -
*Gate/Troll supplies -
* Fundraiser supplies -  
*Fundraiser supplies -
* List field -
*List field -
* Shade fly -
*Shade fly -
* Privy tents -
*Privy tents -
* Hay bales -
*Hay bales -
* Loaner armor -
*Loaner armor -
* Goose game, bean bags -
*Goose game, bean bags -
* Other -
*Other -

Revision as of 12:36, 8 October 2018

A collection of miscellaneous resources for event stewards and sponsors.

Commonly needed web resources:

  • Kingdom Reeve -
  • Kingdom Webminister -
  • Mews -
  • Gate forms -
  • Event wrap-up forms -
  • Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
    • Insurance certificate ordering instructions - [[http://www.sca.org/docs/pdf/insurancecert.pdf [1]]]
    • About Equine Insurance certificates - [[http://www.sca.org/docs/pdf/eq-insurance.pdf [2]]]

Event Steward Planning Checklist:[edit | edit source]

  • Site chosen? Wet/dry? Equestrian? Kitchen/Feast Hall?
  • Date set? - any important conflicts with Calontir or Northshield?
  • Key officers identified? - Feast Steward? Fighter MIC? Archery MIC? Youth? Inns? Troll?
  • Site Contracts signed? Deposit paid?
  • Insurance (including Equestrian $50 with $100 penalty if less than 30 days to the event)?
    • Insurance certificate ordering instructions - [[http://www.sca.org/docs/pdf/insurancecert.pdf [1]]]
    • About Equine Insurance certificates - [[http://www.sca.org/docs/pdf/eq-insurance.pdf [2]]]
  • Kingdom Reeve informed to put on Kingdom Calendar? (Not needed for our August event, since has a recurring place)
  • Kingdom Webminister informed to put on On-line Kingdom Calendar? (Can delegate to Web Minister after event on Kingdom Calendar)
  • Event Webpage started (and link forwarded to Kingdom Web Minister?)
  • Event created on Facebook? (on official Shire Page)
  • Port-a-potties - North Iowa Septic has been satisfactory. 2014 used Mick Gage Plumbing and Heating $85/65 (handicap/regular)
  • Garbage disposal plan
  • Mews/Northwatch flyers with appropriate information sent in a timely manner? (July 1st for August Mews)

Troll times - Friday 5ish-9 pm, Saturday 9 am to 1 pm?

Court time?

To Do:[edit | edit source]

Staff:[edit | edit source]

  • Event Steward:
  • Co-Autocrat:
  • Gate/Troll:
  • Site Boss:
  • Feast Steward:
  • Inn:
  • Hall Steward:
  • Head Server:
  • Fighting MIC:
  • Cut & Thrust MIC:
  • Archery MIC:
  • Thrown Weapons:
  • Equestrian MIC:
  • Health and Welfare:
  • A&S coordinator:
  • Merchant Coordinator:
  • Youth Activities:
  • Publicity:
  • Royal Liason:

Special Equipment:[edit | edit source]

  • Crockpots, Roasters, Soup pot, etc. -
  • Coffee maker, supplies -
  • Extra coolers -
  • Gate/Troll supplies -
  • Fundraiser supplies -
  • List field -
  • Shade fly -
  • Privy tents -
  • Hay bales -
  • Loaner armor -
  • Goose game, bean bags -
  • Other -
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